Rules & Regulations
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with amendments up to 4 December 2020
43. (1) Every Member, Associate Member, Mess Member, Academic Member and Student Member shall give to the Honorary Secretary a physical address in Hong Kong and/or an email address at which notices and documents may be served upon him. In default of providing such an address, no Member shall be entitled to receive notices of general meetings and in the case of Associate Members notices of Annual General Meetings.
(2) The sending, giving or provision of any notices or documents to Members as stated in these presents may be sent, given or provided by any means deemed appropriate and sufficient by the Honorary Secretary to bring to the attention of Members of the matters the notice of which is to be sent, given or provided, including but not limited to the use of electronic means. Without prejudice to the generality of the foregoing, any notice or document may be served either personally or by leaving it or causing it to be left at such physical address or by sending it through the post in a prepaid envelope addressed to such Member, Associate Member, Mess Member, Academic Member or Student Member at such physical address, provided where an email address has been provided any notice or document may be served solely by sending the same to the email address provided. Where a notice or document is sent by post, service thereof shall be deemed to be effected by properly addressing, prepaying and posting the same or an envelope containing the same, and to have been effected in the case of a notice of a meeting at the expiration of 48 hours after such notice or the envelope containing the same is posted, and in any other case at the time at which the notice or document or the envelope containing the same would be delivered in the ordinary course of post. Where a notice or document is sent by email, service thereof is deemed to be effected immediately unless a notice is received by the sender that the sending is not effected.
44. All notices or other documents required to be served hereunder may also be posted up at such place or places as the Chairman may direct.
