Rules & Regulations

40. Every Member who has paid the annual prescribed fee shall be entitled to notices of and to attend and vote (in person or by proxy as provided for in Regulation 40A hereof) at General Meetings and shall have one vote. A Member who is an employed barrister shall not be entitled to vote on:

(a) Any resolution which seeks to rescind, amend, replace or add to any of the Regulations and By-Laws of the Bar Association and

(b) Any resolution which in the opinion of the chairman of the Meeting is a resolution which relates to the objects of the Bar Association as set out in Regulation 2(a) hereof.

40A. (1) One form of proxy shall be sent by the Bar Council to each Member (in accordance with Regulation 43) together with the Notice convening any General Meeting for use by such Member for the purpose of authorising another Member to vote on his behalf at such General Meeting.

(2) The Bar Council shall determine the contents of such forms of proxy and may enable the Member by such proxy to authorise the proxy holder to vote as he thinks proper or to vote in a particular manner.

(3) Each Member may only give one proxy for any one meeting at which he wishes to be represented, using only the form sent to him by the Bar Council for the purpose of that Meeting or an exact copy thereof, provided that such proxy form or such copy is duly signed by such Member and his proxy holder is another Member entitled to attend such meeting.

(4) Any Member wishing to act as proxy holder for another Member shall:-

(a) not more than five days and not less than two days before the time of the Meeting specified in the Notice convening the relevant Meeting (unless an extension of time is permitted by the chairman of the Meeting), lodge all proxies held by him with the persons appointed by the Chairman for verifying such proxies. All such proxies whether in the original form as sent to him by the Bar Council or an exact copy thereof as provided under Sub-regulation (3) hereof shall bear the original signature of the Member giving the proxy;

(b) vote such proxies by voting in such manner as the chairman of the Meeting shall determine.

(5) The chairman of the Meeting shall determine all questions which may arise as to the validity of any form of proxy or of the entitlement of any person claiming to act as proxy holder so to act.

Provided where an Election Committee has been appointed under Regulation 10A the Bar Council may appoint the Election Committee to determine all such questions in relation to all proxies whether the proxies are given in relation to an election or elections under Regulation 10 or otherwise

(6) A proxy given for a particular meeting may be used at any adjournment of that meeting in the absence of the Member giving such proxy.

(7) Where a proxy gives specific direction as to voting, the proxy holder shall be entitled to vote at his discretion on resolutions put to the meeting which are not dealt with in the proxy.

(8) Subject to any contrary decision of the Election Committee appointed under Regulation 10A, a proxy lodged under Sub-regulation (4) hereof shall remain valid notwithstanding the fact that the Member giving the proxy personally attends the Meeting, unless the Member giving the proxy gives a notice in writing bearing his original signature to the persons appointed by the Chairman under Sub-regulation (4) hereof of his intention to revoke the proxy not less than six hours before the time of the Meeting specified in the Notice convening the relevant Meeting.

40B. All voting by ballot shall be conducted in such manner as the chairman of the Meeting shall direct, whether by ballot paper or by electronic means or otherwise howsoever.

41. An Associate Member shall be entitled to receive notice of any Annual General Meeting of the Bar Association and to attend the same and to receive notice or documents relating to social functions, the annual statement and the result of the elections held at the Annual General Meeting and such other notices or documents as the Bar Council may in its discretion deem desirable. An Associate Member shall not be entitled to vote at any Annual General Meeting or to attend any Extraordinary General Meeting (except by written invitation of the Bar Council) or to vote thereat.